Standing Rules and Bylaws for SHLGA
Standing Rules
1. Weekly events:
a. Weekly events will be determined by the events committee.
b. Players will indicate each week if they are playing 9 holes or 18 during sign in.
Pairings will be determined based on number of players and the event scheduled
for that week.
c. 9-hole groups will alternate going off the front and back each week. This will be
determined by the pro shop staff.
2. Hole-out fund:
a. Both 9-hole members and 18-hole members may participate in a hole-out contest
by contributing 25 cents to the hole-out fund when they sign in for play.
b. Anyone who holes-out during ladies’ day play will win the pot for that day. If more
than one person holes-out, the pot is split equally. Likewise, if an individual
holes-out more than once, they are allowed an equal share for each holeout.
Members who hole-out must indicate the hole out in the sign in
book after play is complete.
c. If there are no hole-outs during weekly play, the funds will rollover to
the next week.
d. The members in charge of pairings are responsible for disbursing the hole-out
winnings.
e. There will be only one hole-out fund, however if participation numbers are
sufficient for both a nine hole and 18-hole contest one may be requested by any
SHLGA member and voted on at a monthly meeting.
3. Handicaps:
a. Members of the 18-hole group must have an 18-hole handicap.
b. Members of the 9-hole group must have a 9-hole handicap.
4. Prizes for weekly playing days:
a. 1st, 2nd, and 3rd place prizes will be awarded each week based on the weekly
event.
b. Event prizes will be based on the members playing. Most weekly events will be
based on 9 holes. If only 18-hole players play during the week the prize may be
changed to an 18-hole event.
c. Award an extra prize when having over 20 members sign in for a day during the
month.
d. All prize coupons must be used by December 1.
e. There will be only 3 places given to all golfers each week, except in the case of
ties, however if participation numbers are sufficient for both 9 hole and 18 hole
contests any SHLGA member may request there be awards for both 9 and 18
hole member prizes. It would be voted on at the next monthly meeting.
5. Yearly prizes: Members must play at least ten (10) “ladies day” completed rounds
during the months of April through October to qualify.
a. Most improved ringer score.
b. Greatest reduction in handicap.
c. Most recorded scores on the GHIN system
d. Most hole-outs.
e. Most birdies.
6. Rules for “Alternate Day” play:
a. Rain: If play at regularly scheduled time is rained out, and declared as such,
by the Board of Directors present, there will be no prizes given that week.
b . Election Day: If you work on an election board and cannot play on Tuesday, you
may play on the preceding Monday or the following Wednesday with another
member of the SHLGA. Please notify the Prize Chair in advance to qualify for
weekly prizes.
7. Hole-in-One Contests:
a. The hole-in-one contests will start the first Tuesday of April and end the last
Tuesday in October.
b. There are two hole-in-one contests.
1. The one (1) dollar contest is a one-time fee, until someone gets a hole-in
one. Payout will be the entire $1 hole in one fund.
2. The five (5) dollar contest is a yearly fee. Current payout is capped at $500. If the fund amount goes above $1000, the excess will be transferred to the SHLGA general fund, at the end of the season.
3. SHLGA members may participate in both contests if they choose.
4. To be eligible for hole-in-one contests, you must be a member of the SHLGA with
all fees paid for the year. The hole in one must be made at the Stagg Hill Golf
Club course and be witnessed by at least one other playing partner.
Standing Rules Adopted: May 2016
Amended-May 2022
BYLAWS
Article I – Name
Section 1. The name of this organization shall be the Stagg Hill Ladies Golf
Association, hereinafter, referred to as SHLGA.
Article II – Purpose
Section 1. The purpose of the SHLGA shall be to promote the game of golf; to
encourage the active participation of its members in playing and enjoying golf; to
encourage good fellowship and sportsmanship; to provide an atmosphere for fun and
comradery; to contribute to the betterment of Stagg Hill Golf Club.
Article III – Membership
Section 1. Membership shall consist of those women golfers who have paid their
current dues to the SHLGA. Members who have been active for at least ten (10) years
and are no longer able to play will be considered honorary members.
Article IV – Meetings
Section 1. Monthly meetings of the SHLGA shall be held the first Tuesday of each
month beginning in April and ending in October each year. These meetings will take
place rain or shine.
Section 2. Any member in good standing shall be entitled to one vote at SHLGA
meetings. All voting shall be in person. Proxy voting is prohibited.
Section 3. The quorum for SHLGA meetings shall be 20% of the paid membership.
Article V – Officers
Section 1. The officers of the SHLGA shall be President, Vice President, Secretary,
Treasurer, and Past President. These officers shall serve as the Board of Directors of
the SHLGA.
Section 2. The officers shall be elected at the October meeting of the SHLGA.
Section 3. The new officers shall take office when voted into office and will serve for a
one-year term.
Article VI – Duties of the Officers
Section 1. The President shall have general supervision of the business and activities
of the SHLGA. She shall appoint chairs and members of any special committees, not
otherwise provided for and shall be an ex-officio member of all committees, except the
Nominating Committee and the Audit Committee.
Section 2. The Vice President shall assist the President and perform duties of the
President in her absence. She shall serve as chair for the Nominating Committee and
be the successor to the President.
Section 3. The Secretary shall keep, in permanent form, accurate records of all
meetings. A copy of all minutes of the meetings will be forwarded to the President and
any member – upon request by the member – within 20 days after such meetings.
Section 4. The Treasurer shall receive dues and other monies as may be paid to the
SHLGA. She shall pay out monies upon direction of the membership / approved
budget. She shall render a detailed financial statement of monies collected, disbursed
and on hand in said SHLGA treasury at each monthly meeting. She shall keep an
updated listing of those members participating in fee-based activities. She shall submit
all records for audit immediately after the November bank statement is in hand.
Section 5. The Past President shall serve as an advisor to the rest of the board.
Section 6. All five officers shall work together to prepare a budget for approval of the
membership.
Article VII. Chairs/Committees
Section 1. Composition. Each SHLGA standing committee shall consist of members in
good standing appointed by the President.
Section 2. Standing Committees. The standing committees shall be Audit,
Rules/Handicap, Hospitality, Tournament, Events, and Nominating
Committees. Members shall serve a one-year term.
A. The Audit Committee shall: consist of two members to audit the financial records –
one of which shall be the Vice President or Secretary; audit the Treasurer’s financial
records; submit a written report to the Board of Directors by January 1.
B. The Rules/Handicap Chair/Committee shall: assure compliance to the rules of golf
and assure compliance to the handicap system as outlined in the USGA Handicap
System manual; ensure that SHLGA members are educated on applicable topics of the
USGA Handicap System.
C. The Hospitality Chair/Committee shall: welcome new members; provide new
member orientation; be responsible for sending cards to members, as appropriate.
D. The Tournament Chair/Committee shall: organize all competitive events for
SHLGA.
E. The Events Committee shall: schedule all weekly events for SHLGA. Set up and
maintain all ongoing events such as ringer and pairings. Determine weekly and yearly
prizes for all events.
F. The Nominating Chair shall: the Vice President; encourage members to run for office;
present a slate of officers for election at the October meeting. Help secure members to
serve on committees.
Article VIII – Vacancies
Section 1. If the office of President becomes vacant by death, resignation, or otherwise,
the Vice President shall assume the duties of the President for the remainder of the
term. If the office of the Vice President, Secretary or Treasurer becomes vacant by
death, resignation, or otherwise, the President shall appoint a successor to fill the
unexpired term.
Article IX– Finances
Section 1. The Board of Directors shall recommend annual dues to be voted on by the
membership. This vote will take place at the last meeting in October.
Section 2. The annual dues shall be payable by the first meeting of the year.
Section 3. Partial year membership is available after September 1 for half of the dues.
Section 4. The membership year will be from the first Tuesday in April through the last
Tuesday in October.
Section 5. Membership dues shall be used to pay reasonable administration costs,
prizes, and costs associated with SHLGA activities.
Section 6. Special tournaments and hole-in-one monies shall be accounted for and
reported separately from the SHLGA monies.
Section 7. All outstanding bills must be presented by the end of October, or they
become null and void.
Section 8. The fiscal year of the SHLGA shall be January 1 thru December 31.
Section 9. Remembrances: In the event an active member or honorary SHLGA member
dies, a donation to a memorial, not to exceed $25.00, will be made. Cards shall be sent in
case of the death of spouse or other family members of an active/honorary SHLGA member.
Article X – Parliamentary Authority
Section 1. Robert’s Rules of Order, Newly Revised, shall be the parliamentary authority
of the SHLGA in all cases where they are not superseded by these bylaws.
Article XI – Amendments
Section 1. These bylaws may be amended at any meeting of the SHLGA by a twothirds
vote of the active members present at the meeting, provided that the amendment
has been submitted in writing or electronically to all members at least twenty days prior
to the meeting.
Article XII - Dissolution
In the event of dissolution, all assets shall be assigned to Stagg Hill Golf Club, Inc. after
all debts have been paid. None of the funds shall inure to the benefit of individual
members.
Bylaws Adopted – May 2016
Amended-May 2017
Amended- May 2022
Standing Rules
1. Weekly events:
a. Weekly events will be determined by the events committee.
b. Players will indicate each week if they are playing 9 holes or 18 during sign in.
Pairings will be determined based on number of players and the event scheduled
for that week.
c. 9-hole groups will alternate going off the front and back each week. This will be
determined by the pro shop staff.
2. Hole-out fund:
a. Both 9-hole members and 18-hole members may participate in a hole-out contest
by contributing 25 cents to the hole-out fund when they sign in for play.
b. Anyone who holes-out during ladies’ day play will win the pot for that day. If more
than one person holes-out, the pot is split equally. Likewise, if an individual
holes-out more than once, they are allowed an equal share for each holeout.
Members who hole-out must indicate the hole out in the sign in
book after play is complete.
c. If there are no hole-outs during weekly play, the funds will rollover to
the next week.
d. The members in charge of pairings are responsible for disbursing the hole-out
winnings.
e. There will be only one hole-out fund, however if participation numbers are
sufficient for both a nine hole and 18-hole contest one may be requested by any
SHLGA member and voted on at a monthly meeting.
3. Handicaps:
a. Members of the 18-hole group must have an 18-hole handicap.
b. Members of the 9-hole group must have a 9-hole handicap.
4. Prizes for weekly playing days:
a. 1st, 2nd, and 3rd place prizes will be awarded each week based on the weekly
event.
b. Event prizes will be based on the members playing. Most weekly events will be
based on 9 holes. If only 18-hole players play during the week the prize may be
changed to an 18-hole event.
c. Award an extra prize when having over 20 members sign in for a day during the
month.
d. All prize coupons must be used by December 1.
e. There will be only 3 places given to all golfers each week, except in the case of
ties, however if participation numbers are sufficient for both 9 hole and 18 hole
contests any SHLGA member may request there be awards for both 9 and 18
hole member prizes. It would be voted on at the next monthly meeting.
5. Yearly prizes: Members must play at least ten (10) “ladies day” completed rounds
during the months of April through October to qualify.
a. Most improved ringer score.
b. Greatest reduction in handicap.
c. Most recorded scores on the GHIN system
d. Most hole-outs.
e. Most birdies.
6. Rules for “Alternate Day” play:
a. Rain: If play at regularly scheduled time is rained out, and declared as such,
by the Board of Directors present, there will be no prizes given that week.
b . Election Day: If you work on an election board and cannot play on Tuesday, you
may play on the preceding Monday or the following Wednesday with another
member of the SHLGA. Please notify the Prize Chair in advance to qualify for
weekly prizes.
7. Hole-in-One Contests:
a. The hole-in-one contests will start the first Tuesday of April and end the last
Tuesday in October.
b. There are two hole-in-one contests.
1. The one (1) dollar contest is a one-time fee, until someone gets a hole-in
one. Payout will be the entire $1 hole in one fund.
2. The five (5) dollar contest is a yearly fee. Current payout is capped at $500. If the fund amount goes above $1000, the excess will be transferred to the SHLGA general fund, at the end of the season.
3. SHLGA members may participate in both contests if they choose.
4. To be eligible for hole-in-one contests, you must be a member of the SHLGA with
all fees paid for the year. The hole in one must be made at the Stagg Hill Golf
Club course and be witnessed by at least one other playing partner.
Standing Rules Adopted: May 2016
Amended-May 2022
BYLAWS
Article I – Name
Section 1. The name of this organization shall be the Stagg Hill Ladies Golf
Association, hereinafter, referred to as SHLGA.
Article II – Purpose
Section 1. The purpose of the SHLGA shall be to promote the game of golf; to
encourage the active participation of its members in playing and enjoying golf; to
encourage good fellowship and sportsmanship; to provide an atmosphere for fun and
comradery; to contribute to the betterment of Stagg Hill Golf Club.
Article III – Membership
Section 1. Membership shall consist of those women golfers who have paid their
current dues to the SHLGA. Members who have been active for at least ten (10) years
and are no longer able to play will be considered honorary members.
Article IV – Meetings
Section 1. Monthly meetings of the SHLGA shall be held the first Tuesday of each
month beginning in April and ending in October each year. These meetings will take
place rain or shine.
Section 2. Any member in good standing shall be entitled to one vote at SHLGA
meetings. All voting shall be in person. Proxy voting is prohibited.
Section 3. The quorum for SHLGA meetings shall be 20% of the paid membership.
Article V – Officers
Section 1. The officers of the SHLGA shall be President, Vice President, Secretary,
Treasurer, and Past President. These officers shall serve as the Board of Directors of
the SHLGA.
Section 2. The officers shall be elected at the October meeting of the SHLGA.
Section 3. The new officers shall take office when voted into office and will serve for a
one-year term.
Article VI – Duties of the Officers
Section 1. The President shall have general supervision of the business and activities
of the SHLGA. She shall appoint chairs and members of any special committees, not
otherwise provided for and shall be an ex-officio member of all committees, except the
Nominating Committee and the Audit Committee.
Section 2. The Vice President shall assist the President and perform duties of the
President in her absence. She shall serve as chair for the Nominating Committee and
be the successor to the President.
Section 3. The Secretary shall keep, in permanent form, accurate records of all
meetings. A copy of all minutes of the meetings will be forwarded to the President and
any member – upon request by the member – within 20 days after such meetings.
Section 4. The Treasurer shall receive dues and other monies as may be paid to the
SHLGA. She shall pay out monies upon direction of the membership / approved
budget. She shall render a detailed financial statement of monies collected, disbursed
and on hand in said SHLGA treasury at each monthly meeting. She shall keep an
updated listing of those members participating in fee-based activities. She shall submit
all records for audit immediately after the November bank statement is in hand.
Section 5. The Past President shall serve as an advisor to the rest of the board.
Section 6. All five officers shall work together to prepare a budget for approval of the
membership.
Article VII. Chairs/Committees
Section 1. Composition. Each SHLGA standing committee shall consist of members in
good standing appointed by the President.
Section 2. Standing Committees. The standing committees shall be Audit,
Rules/Handicap, Hospitality, Tournament, Events, and Nominating
Committees. Members shall serve a one-year term.
A. The Audit Committee shall: consist of two members to audit the financial records –
one of which shall be the Vice President or Secretary; audit the Treasurer’s financial
records; submit a written report to the Board of Directors by January 1.
B. The Rules/Handicap Chair/Committee shall: assure compliance to the rules of golf
and assure compliance to the handicap system as outlined in the USGA Handicap
System manual; ensure that SHLGA members are educated on applicable topics of the
USGA Handicap System.
C. The Hospitality Chair/Committee shall: welcome new members; provide new
member orientation; be responsible for sending cards to members, as appropriate.
D. The Tournament Chair/Committee shall: organize all competitive events for
SHLGA.
E. The Events Committee shall: schedule all weekly events for SHLGA. Set up and
maintain all ongoing events such as ringer and pairings. Determine weekly and yearly
prizes for all events.
F. The Nominating Chair shall: the Vice President; encourage members to run for office;
present a slate of officers for election at the October meeting. Help secure members to
serve on committees.
Article VIII – Vacancies
Section 1. If the office of President becomes vacant by death, resignation, or otherwise,
the Vice President shall assume the duties of the President for the remainder of the
term. If the office of the Vice President, Secretary or Treasurer becomes vacant by
death, resignation, or otherwise, the President shall appoint a successor to fill the
unexpired term.
Article IX– Finances
Section 1. The Board of Directors shall recommend annual dues to be voted on by the
membership. This vote will take place at the last meeting in October.
Section 2. The annual dues shall be payable by the first meeting of the year.
Section 3. Partial year membership is available after September 1 for half of the dues.
Section 4. The membership year will be from the first Tuesday in April through the last
Tuesday in October.
Section 5. Membership dues shall be used to pay reasonable administration costs,
prizes, and costs associated with SHLGA activities.
Section 6. Special tournaments and hole-in-one monies shall be accounted for and
reported separately from the SHLGA monies.
Section 7. All outstanding bills must be presented by the end of October, or they
become null and void.
Section 8. The fiscal year of the SHLGA shall be January 1 thru December 31.
Section 9. Remembrances: In the event an active member or honorary SHLGA member
dies, a donation to a memorial, not to exceed $25.00, will be made. Cards shall be sent in
case of the death of spouse or other family members of an active/honorary SHLGA member.
Article X – Parliamentary Authority
Section 1. Robert’s Rules of Order, Newly Revised, shall be the parliamentary authority
of the SHLGA in all cases where they are not superseded by these bylaws.
Article XI – Amendments
Section 1. These bylaws may be amended at any meeting of the SHLGA by a twothirds
vote of the active members present at the meeting, provided that the amendment
has been submitted in writing or electronically to all members at least twenty days prior
to the meeting.
Article XII - Dissolution
In the event of dissolution, all assets shall be assigned to Stagg Hill Golf Club, Inc. after
all debts have been paid. None of the funds shall inure to the benefit of individual
members.
Bylaws Adopted – May 2016
Amended-May 2017
Amended- May 2022
